About the Role
Virtual HR & Payroll Assistant
An HR & Payroll Assistant serves as a central support partner in maintaining smooth, accurate, and compliant human resources and payroll operations. HR & Payroll Assistants handle employee inquiries, ensure timely and error-free compensation, manage documentation, and support every stage of the employee lifecycle with precision. They coordinate onboarding and offboarding processes, maintain records, assist with benefits administration, and uphold regulatory and organizational standards.
They ensure seamless daily HR operations by facilitating clear communication, promoting data accuracy, and reinforcing a culture of trust, transparency, and operational excellence. This role requires strong attention to detail, discretion, and a commitment to supporting both employees and leadership within a dynamic, people-focused environment.
Skills & Competencies
Qualifications & Requirements
- Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
- 5+ years of experience in payroll coordination, tax compliance, and multi-cycle payroll processing.
- Proven experience in HR program management, onboarding, and policy administration.
- Demonstrated ability to work independently while supporting multi-location or hybrid teams.
Skills Required
- Strong technical expertise in payroll processing, HRIS systems (ADP, UKG, etc.), and compliance best practices.
- Advanced proficiency in Microsoft Excel with attention to accuracy, data integrity and reporting.
- In-depth understanding of HR laws, policies, and employee relations management.
- Excellent communication and collaboration skills, fostering trust and engagement across teams.
HR & Payroll Assistant
Key Responsibilities
- Process accurate and timely payroll for multiple pay cycles using ADP and other payroll systems.
- Review and verify employee timecards, deductions, and adjustments prior to each payroll run.
- Maintain up-to-date payroll records for new hires, terminations, and compensation changes.
- Partner with HR and Accounting to ensure compliance with tax laws, benefits deductions, and reporting requirements.
- Support recruitment and onboarding processes, ensuring a smooth employee experience.
- Administer core HR programs including benefits, leaves, and employee recognition initiatives.
- Maintain and audit HR data in ADP/HRIS to ensure accuracy, compliance, and confidentiality.
- Provide guidance on HR policies and assist in employee relations and performance management activities.
- Assist in preparing payroll summaries and compliance reports while supporting audits and ensuring data accuracy across HR systems.
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