813 566 JOBS (813-566-5627)
Contact Us Find Us Get a Quote Get Hired

Driving Performance in
Allied Health

We source and train specialized virtual assistants for the unique administrative and clinical needs of Dental, Chiropractic, and Wellness organizations. Our professionals are certified and proficient in industry-specific software, allowing your providers to focus purely on patient care.

Your Specialist Support Squad
virtual-wellness-and-hospitality-assistant-healthandjobs

About the Role

Virtual Wellness/Hospitality Assistant

A Virtual Wellness Assistant (VWA) serves as a direct point of contact between clients and wellness providers, managing customer service and administrative tasks with professionalism and care. VWAs support client inquiries, assist with scheduling, coordinate wellness program details, and provide clarification on services or recommendations, all while maintaining clear and timely communication with providers.

They ensure smooth daily operations through appointment coordination, documentation support, client follow-up management, and the organization of wellness center workflows. This role helps wellness professionals stay focused on delivering high-quality care while promoting efficiency, accuracy, and an exceptional client experience within a virtual environment.

Skills & Competencies

Qualifications & Requirements

  • 5+ years of client-facing or administrative experience in wellness, hospitality, or healthcare.
  • Bachelor’s degree required, Master’s preferred.
  • Proven experience managing virtual communication, scheduling, and client systems.
  • Strong organizational, time management, and relationship-building abilities in remote environments.

Skills Required

  • Excellent verbal and written communication with a warm, client-focused demeanor.
  • Strong multitasking and organizational abilities in a fast-paced virtual setting.
  • Proficiency with CRM systems, scheduling tools, and online communication platforms.
  • Problem-solving mindset with empathy, adaptability, and attention to detail.
eclinical software

Virtual Wellness Assistant

Key Responsibilities

  • Serve as the primary virtual contact for clients, providing warm and professional communication.
  • Manage calls, messages and appointment scheduling to ensure seamless daily operations.
  • Maintain up-to-date client records and manage CRM tools for efficient service tracking.
  • Anticipate client needs and proactively resolve scheduling or service-related concerns.
  • Assist in coordinating virtual wellness events, workshops, or promotional campaigns to enhance client engagement and retention.
  • Handle last-minute requests and adjustments with empathy, accuracy, and composure.
  • Support post-visit follow-ups and ensure client satisfaction through personalized care.
  • Uphold brand standards by delivering consistent, positive, and client-centered experiences.
  • Provide knowledgeable guidance on wellness services, memberships, and promotions.

Why Choose Health & Jobs?

Elite Talent

Elite Talent

Only the top 2% of applicants are selected and rigorously trained.
Comprehensive Training

Comprehensive Training

All professionals undergo our American-Certified Academy program covering U.S. healthcare documentation, coding, and compliance.
Risk-Free Hiring

Risk-Free Hiring

Experience a 1-week trial before final onboarding.
End-to-End Support

End-to-End Support

We manage onboarding, scheduling, performance, and quality control—so your team stays focused on care.
Scalable Workforce

Scalable Workforce

Expand or scale down your team anytime as your practice grows.
Global Expertise, Local Standards

Global Expertise, Local Standards

All our professionals align with U.S. healthcare protocols, ensuring seamless integration into your clinical workflow.

The Expertise You Need

Find Your Next Certified Professional

Find trained and certified staff ready to support you from day one.
virtual dental assistant smiling

Virtual Dental Assistant

A certified professional acting as a bridge between patients and providers.
  • Provides patient support for medications and treatments.
  • Manages clinical documentation and patient records.
  • Coordinates with pharmacies and other providers.
Read More

Virtual Chiropractic Assistant

Your professional first point of contact, certified as a USAVS
  • Manages multi-provider and telehealth schedules accurately..
  • Reduces no-shows with proactive communication.
  • Applies HIPAA-compliant practices to all tasks.
Read More

Virtual Wellness & Hospitality Assistant